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INSTRUCTIONS FOR THE COMPLETION OF THE FLIGHT PLAN FORM
• Adhere closely to the prescribed formats and manner of specifying data.
• Commence inserting data in the first space provided. Where excess space is available leave unused spaces blank.
• Insert all clock times in 4 figures. UTC (Coordinated Universal Time).
• Insert all estimated elapsed time in 4 figures (hours and minutes).
• Shaded area preceding item 3 -to be completed by ATS and COM services, unless the responsibility for originating flight plan messages has been delegated.
Note: The term aerodrome where used in the flight plan is intended to cover also sites other than aerodromes which may be used by certain types of aircraft, e.g. helicopters or balloons. INSTRUCTIONS FOR INSERTION OF ATS DATA
Complete items 7 to 19 as indicated hereunder.
Note: Item numbers on the for are not consecutive, as they correspond to Field Type numbers in ATS messages.
ITEM 7: AIRCRAFT IDENTIFICATION (maximum 7 characters)
INSERT one of the following aircraft identifications, not exceeding 7 characters:
a) the registration marking of the aircraft (e.g. EIAKO, 4XBCD, N2567GA)when:
in radiotelephony the call sign to be used by the aircraft will consist of this identification alone (e.g. OOTEK), or preceded by the ICAO telephony designator for the aircraft operating agency (e.g. SABENA OOTEK).
or b) the ICAO designator for the aircraft operating agency followed by the flight identification (e.g. KLM 511, OAL 260, KAC 123) when in radiotelephone the callsign to be used by the aircraft will consist of the ICAO, telephone designator for the operating agency followed by the flight identification (e.g. KLM 511, OLYMPIC 260, KUWAIT 123).
Note: Provisions for the use of radiotelephony call signs are contained in Annex 10, Volume II, Chapter 5. ICAO designators for aircraft operating agencies are contained in Document 8585-Designators for Aircraft Operating Agencies, Aeronautical Authorities and Services.
ITEM 8. FLIGHT RULES AND TYPE OF FLIGHT (One or two Characters)
INSERT one of the following letters to denote to denote the category of flight rules with which the pilot intends to comply.
I if IFR
V if VFR
Y if IFR first add specify in item 15 the point where the change of flight rules is planned
Z if VFR first
Type of flight
INSERT one of the following letters to denote the type of the flight:
S if Scheduled Air Transport
N if Non-Scheduled Air Transport
G if General Aviation
M if Military
X if other than any of the defined categories above.
ITEM 9: NUMBER AND TYPE OF AIRCRAFT AND WAKE TURBULENCE CATEGORY
Number of aircraft (1 or 2 Characters)
INSERT the number of aircraft if more than one
Type of aircraft (2 to 4 Characters)
INSERT the appropriate designator as specified in ICAO Doc 8643, Aircraft Type Designators or, if no such designator has been assigned, or in case of formation flights comprising more than one type, INSERT ZZZZ, and specify in item 18, the (numbers and) type(s) of aircraft preceded by TYP/.
Wake turbulence category (1 character)
INSERT an oblique stroke followed by one of the, following letters to indicate the wake turbulence category of the aircraft:
-H- HEAVY, to indicate an aircraft type with a maximum certificated take-off mass of 136.000 kg or more;
-M- MEDIUM, to indicate an aircraft type with a maximum certificated take-off mass of less than 136.000 kg but more than 7.000kg;
-L- LIGHT, to indicate an aircraft type with a maximum certificated take-off mass of 7.000kg or less.
ITEM 10: EQUIPMENT
Radio Communication, navigation and approach aid equipment
INSERT one letter as follows:
N if no COM/NAV/Approach aid equipment for the route to be flown is carried or the equipment is unserviceable or
S if standard COM/NAV/ Approach aid equipment for the route to be flown is carried and serviceable (see Note 1),
and/or INSERT one or more of the following letters to indicate the COM/NAV/Approach aid equipment arid serviceable:
A LORAN A
B (not allocated)
C LORAN C
Q (not allocated)
R RNAV route equipment
G (not allocated)
U HHF RTF
V VHF RTF
I Inertial Navigation
J (not allocated)
X when prescribed by ATS
K (not allocated)
Z other equipment carried (see NOTE 2).
Note 1: Standard equipment is Internationally considered to be VHF RTF, ADF, VOR and ILS, unless another combination is prescribed by appropriate ATS authority.
Note 2: If the letter Z is used, specify in item 18 the other equipment carried, preceded by COM/and/or NAV/, as appropriate. SSR equipment INSERT one of the following to describe the serviceable SSR equipment carried:
A Transponder – Mode A (4 digits – 4096 codes)
C Transponder – Mode A (4 digits – 4096 codes) and Mode C
X Transponder – Mode S without both aircraft identification and pressure-altitude transmission
P Transponder – Mode S, including pressure-altitude transmission, but no aircraft identification transmission
I Transponder – Mode S, including aircraft identification transmission, but no pressure – altitude transmission
S Transponder – Mode S, including both pressure-altitude and aircraft-identification transmission.
ITEM 13: DEPARTURE AERODPOME AND TIME (8 characters)
INSERT the ICAO four-letter location indicator of the departure aerodrome, or if no location indicator has been assigned,
INSERT ZZZZ and specify, in item 18, the name of the aerodrome preceded by DEP/or if the flight plan is received from an aircraft in flight,
INSERT AFIL, and specify, in item l8, the ICAO four letters location indicator of the location of the ATS unit from which supplementary flight plan data can be obtained preceded by DEP/ THEN, WITHOUT A SPACE,
INSERT for a flight plan submitted before departure, the estimated off-block time, or, for a flight plan received from an aircraft in flight, the actual or time over the first point of the route to which the flight plan applies. Note: The term EOBT is defined as, the estimated time at which the aircraft will commence movement associated with departure.
ITEM 15: ROUTE
INSERT the first cruising speed as (a) and the first cruising level as in (b), without a space between them.
THEN, following the arrow, insert the route description as in (c).
(a) CRUISING SPEED (maximum 5 characters) INSERT the True Air Speed for the first of the whole cruising portion of the flight, in terms of: – Knots, expressed as N followed by 4 figures (e.g. N0485), OR
– Kilometers per hour, expressed as K followed by 4 figures (e.g. K0830), OR
– Mach number to the nearest hundredth of unit Mach (expressed as M followed by 3 figures e.g. M082) when so prescribed by the appropriate ATS authority.
(b) CRUISING LEVEL (maximum 5 characters) INSERT the planned cruising level for the first or the whole portion of the route to be flown, in terms of: – Flight level, expressed as F followed by 3 figures (e.g. F085, F330), OR
* Standard Metric Level in tens of meters, expressed as S followed by 4 figures (e.g. S1130).
*when so prescribed by the appropriate ATS authorities. or
Altitude in tens of meters, expressed as M followed by 4 figures (e.g. M0840), or
– Altitude in hundredths of feet, expressed as A followed by 3 figures (e.g. A045), or
– For uncontrolled VFR flights, the letters VFR.
(c) ROUTE (including changes of speed, level and/or flight rules)
Flights along designated ATS routes
INSERT if the departure aerodrome is located on, or connected to the ATS route, the designator of the first ATS route. or,
if the departure aerodrome is not on, or connected to the ATS route, the letters DCT followed by the point of joining the first ATS route, followed by the designator of the ATS route.
THEN INSERT each point at which either a change of speed or level, a change of ATS route, and/or a change of flight rules is planned.
FOLLOWED IN EACH CASE
by the designator of the next ATS route segment, event if the same as the previous one, or
by DCT, if the flight to the next point will be outside a designated route, unless both points are defined by geographical co-ordinates.
Note: when a transition is planned between a lower and upper ATS route and the routes are oriented in the same direction, the point of transition need not be inserted
Flights outside designated ATS routes
INSERT points normally not more than 30 minutes flying time of 370km (200NM) apart, including each point at which a change of speed or level, a change of track, or a change of flight rules is planned. or
when required by appropriate ATS authority (ies)
DEFINE the track of flights operating predominantly in an east-west direction between 70°N and 70°S by reference to significant points formed by the intersections of half or whole degrees of latitude with meridians spaced at intervals of 10 degrees, of longitude. For flights operating in areas outside those latitudes the tracks shall be defined by significant points formed by the intersection of parallels of latitude with meridians normally spaced at 20 degrees of longitude. The distance between significant points shall, as far as possible, not exceed one hour’
s flight time. Additional significant points shall be established as deemed necessary.
For flights operating predominantly in a north-south direction, define tracks by reference to significant leant points formed by the intersection of whole degrees of longitude with specified parallels of latitude, which are spaced at 5 degrees.
INSERT DCT between successive points unless both points are defined by geographical co-ordinates or by bearing and distance.
USE ONLY the conventions in (1) to (5) below and separate each sub-item by a space.
(1) ATS ROUTE (2 to 7 characters)
The coded designator assigned to the route or segment including, where appropriate, the coded designator assigned to the Standard departure or arrival route (e.g. BCN1, B1, R14, UB10, KODAP 2A).
(2) SIGNIFICANT POINT (2 to 11 characters)
The coded designator (2 to 5 characters) assigned to the point (e.g. LN, MAY, HADDY), OR if no coded designator has been assigned, one of the following ways:
– Degrees only (7 characters) 2 figures describing latitude in degrees, followed by N (North) or S (South) followed by 3 figures describing longitude in degrees followed by E (East) or W (West).
Make up the correct number of figures where necessary, by insertion of zeros, e.g. 46N078W.
– Degrees and minutes (11 characters).
4 figures describing latitude in degrees and tens units of minutes followed by N (North) or S (South), followed by 5 figures describing longitude in degrees and tens and units of minutes, followed by E (East) or W (West). Make up the correct number of figures, where necessary, by insertion of zeros, e.g. 4620N07805W.
– Bearing and distance from a navigation aid:
The identification of the navigation aid (normally a VOR) in the form of 2 or 3 characters, THEN the bearing from the aid in the form of 3 figures giving degrees magnetic, THEN the distance from the aid in the form of 3 figures expressing nautical miles. Make up the correct number of figures, where necessary by insertion of zeros -e.g. point 180° magnetic at a distance of 40 nautical miles from VOR DUB should be expressed as DUB 180040.
(3) CHANGE OF SPEED OR LEVEL (maximum 21 characters).
The point at which a change of speed (5% TAS or 0.01 Mach or more) or a change of level is planned, expressed exactly as (2) above, followed by an oblique stroke and both cruising speed and the cruising level, expressed exactly as in (a) and (b) above without a space, between them, even when only one of these quantities will be changed.
(4) CHANGE OF FLIGHT RULES (maximum3 characters)
The point at which the change of flight rules is planned, expressed exactly as in (2) or (3) above as appropriate, followed by a space and one or the following:
VFR if from IFR to VFR
IFR if from VFR to IFR
Examples: LN VFR LN/N0284A050 IFR
The letter C followed by an oblique stroke: THEN the point at which cruise climb is planned to start, expressed exactly as in (2) above, followed by an oblique stroke: THEN the speed to be maintained during cruise climb, expressed exactly as in (a) above, followed by the two levels defining the layer to be occupied during cruise climb, each level expressed exactly as in (b) above, or the level above which cruise climb is planned followed by the letters PLUS, without a space between them.
ITEM 16: DESTINATION AERODROME AND TOTAL ESTIMATED ELAPSED TIME ALTERNATE AERODROME (S)
Destination aerodrome and total estimated elapsed time (8 characters)
INSERT The ICAO four-letter location indicator of the destination aerodrome followed, without a space, by the total estimated elapsed time.
OR, if no location indicator has been assigned,
INSERT ZZZZ followed, without a space, by the total estimated elapsed time, and specify in item 18 the name of the aerodrome, preceded by DEST/.
Note: For a flight plan received from an aircraft in flight, the total estimated elapsed time is the estimated time from the first point of the route to which the flight plan applies. Alternate Aerodrome (S) (4 characters) INSERT the ICAO four-letter location indicator (S) of not more than two alternate aerodromes, separated by a space, or, if no location indicator has been assigned to the alternate aerodrome,
INSERT ZZZZ and specify in item 18 the name of aerodrome, preceded by ALTN/.
ITEM 18: OTHER INFORMATION
INSERT 0 (zero) it no other information.
or, any other necessary information in the preferred
sequence shown here under, in the form of appropriate indicator followed by an oblique stroke and the information to be recorded:
EET/ Significant points or FIR boundary designators and accumulated estimated elapsed times from take-off to arrive over such points or FIR boundaries, when so prescribed on the basis of regional air navigation agreements, or by the appropriate ATS authority.
RIF/ The route details to the revised destination aerodrome, followed by the ICAO four-letter location indicator of the aerodrome.
The revised route is subject to re-clearance in flight.
RIF/DTA HEC KLAX
RIF/ESP G94 CLA APPH
REG/ The registration markings of the aircraft, if different from aircraft identification in item 7.
SEL/ SELCAL Code, if so prescribed by the appropriate ATS authority.
OPR/ Name of the operator, if not obvious from the aircraft identification in item 7.
STS/ Reason for special handling by ATS, e.g. hospital aircraft, one engine inoperative, e.g. STS/HOSP, STS/ONE ENG INOP.
TYP/ Type (S) of aircraft, preceded if necessary by number (S) of aircraft, if ZZZZ is inserted in item 9.
PER/ Aircraft performance data, so prescribed by the appropriate ATS authority.
COM/ Significant data related to communication equipment as required by the appropriate ATS authority, e.g. COM/UHF only.
NAV/ Significant data related to navigation equipment as required by the appropriate ATS authority e.g. NAV/INS.
DEP/ Name of departure aerodrome: if ZZZZ is inserted in item 13, or the ICAO four letter location indicator of the location of the ATS unit from which supplementary flight plan data can be obtained, if AFIL is inserted in item 13.
DEST/ Name of destination aerodrome, if ZZZZ is inserted in item 16.
ALTN/ Name of alternate aerodrome (S), if ZZZZ is inserted in item 16.
RMK/ Any other plain language remarks when required by the appropriate ATS authority or deemed necessary.
ITEM 19: SUPPLEMENTARY INFORMATION
After E/ INSERT a 4-figure group giving the fuel endurance in hours and minutes.
Persons On Board
After P/ INSERT the total number of persons (passengers and crew) on board, INSERT TBN (to be notified) if the total number of persons is not known at the time of filing.
Emergency and Survival Equipment
CROSS OUT U if UHF on frequency 243.0 MHZ is not available.
CROSS OUT V if VHF on frequency 121.5 MHZ is not available.
CROSS OUT E if Emergency location beacon aircraft (ELBA) is not available.
S/ SURVIVAL EQUIPMENT
CROSS OUT all indicators if survival equipments are not carried.
CROSS OUT P if Polar survival equipment is hot carried.
CROSS OUT D if Desert survival equipment is not carried.
CROSS OUT M if Maritime survival equipment is not carried.
CROSS OUT J if Jungle survival equipment is not carried.
CROSS OUT all indicators if life jackets are not carried.
CROSS OUT L if life jackets are not equipped with lights.
CROSS OUT F if life jackets are not equipped with fluorescent.
CROSS OUT U or V both as in R/ above to indicate radio capability of jackets, if any.
D/ DINGHIES NUMBER
CROSS OUT indicators D and C if no dinghies are carried, or INSERT number of dinghies carried; and (CAPACITY)
INSERT total capacity, in persons, of all dinghies carried; and (OVER)
CROSS OUT indicator C if dinghies are not covered; and
INSERT color of dinghies if carried.
A/ (AIRCRAFT COLOUR AND MARKINGS) INSERT color of aircraft and significant markings.
N/ (REMARKS) CROSS OUT indicator N if no remarks, or INDICATE any other survival equipment carried and any other remarks regarding survival equipment.
C/ (PILOT) INSERT name of pilot – in – command.
(FILED BY) INSERT the name of the unit, agency or person filing the flight plan. [print_link]